Under the direction of the Special Collections Librarian for Manuscripts, the
Processing Archivist will be responsible for providing intellectual access to
the full archival collection of a leading financial investment management
firm, including paper and electronic records and digital content such as web
files, video, audio etc.
The Processing Archivist will be a key member of a team that includes the
Director, Special Collections, the Special Collections Librarian for
Manuscripts, and the HBS Information Lifecycle Management Program Manager that
oversees all aspects of this special project including acquisitions of new
materials and outreach.
* Provides intellectual access to assigned collections via bibliographic control and/or finding aids using appropriate metadata (MARC, EAD, XML, DACS, or other national standards) to produce high-quality, timely products and tools to support customer access. Creates preliminary MARC records for incoming materials.
* Organizes and documents the archival materials to create a complete historical record.
* Contributes to the development of oral histories and interviews that supplement the artifacts and allow a deeper understanding of the creation and history of the firm.
* Participates in the development of an organizational structure for ongoing records and a taxonomy and standard metadata to provide innovative access to both archival and current materials.
* Makes recommendations to the project team about content appraisal and privacy issues.
* Handles confidential information in accordance with University, state, and federal policies and regulations.
* Contributes to development and administration of policy guidelines concerning internal and external research access and use of materials.
* Works closely with the firm's staff to identify and describe records of key significance. Acts as a lead researcher for the archives.
* Actively engages, as a team member, in corporate projects that utilize the Archives such as marketing and production of publicity products, documentaries etc.
* Under the general direction of the Collections Conservator and project team, manages the re-housing and other recommended preservation actions for the collection including preparation of materials for digital reformatting.
* Participates as appropriate in relevant professional organizations and monitors the print literature and online discussion groups of the profession.
* May supervise and train staff and/or temporary workers.
* Other appropriate duties as assigned.
* Advanced degree with relevant professional concentration or experience, including formal training in the management of archives.
* A minimum of one year of experience appraising, arranging and describing archival materials using DACS and MARC for original cataloging of manuscript materials and EAD for creating finding aids, preferably in a university setting.
* Team player; excellent communicator who embraces change, seeks out opportunities for innovation and improvement, and is committed to providing excellent customer service.
* Ability to handle confidential and sensitive information with discretion.
* Excellent research, writing, and analytical skills.
* Excellent communication, interpersonal, and critical thinking/ problem-solving skills.
* Must be able to regularly lift 40 lbs.
* There is a strong internal candidate under consideration for this opportunity.
* Degree or coursework in History/American Studies or related field desired; strong interest in business and/or financial history.
* Two to three years' experience appraising, arranging and describing archival materials using DACS and MARC for original cataloging of manuscript materials and EAD for creating finding aids, preferably in a university setting.
* Broad understanding of activities related to archival and digital technologies in an academic research library setting as well as knowledge of emerging trends in digital technologies and archival practices and where they might intersect.
* Familiarity with EAD, MODS, METS, XML/XSL and other data structure standards relevant to the archival control of digital collection materials.
* Ability to work well independently as well as collaboratively in a team-oriented environment.
Our expectations are that employees of HBS adhere to and represent our
Community Values. They are:
Respect for the rights, differences, and dignity of others
Honesty and integrity in dealing with all members of the community
Accountability for personal behavior
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